From Collabware, Collabspace Into Task-Targeted Solutions for Archiving, eDiscovery and Records Management

Collabware announced 3 distinct products under the Collabspace brand.

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This content management cloud service has segmented into tiers to provide focused and advanced features for secure archiving, accurate search, and compliant records management; named:

Collabspace connects to and streams all content sources together within a data lake archive to bring control and visibility to an organization’s structured and unstructured data assets. With these new product sets, organizations can choose a product plan focused on their specific needs, gain added capabilities focused on those project areas and have the flexibility to scale and add other further functionality when needed.

“As we shifted to working remotely last year, customer demand also shifted. We all learned that secure access to business-critical information is key for maintaining BC and productivity,” says Graham Sibley, CEO. “For any enterprise, Collabspace offers an easy and simplified way to step into the cloud if you haven’t already, pay for what you need and ensure your data is protected.“

Adding to the company‘s suite of automated content management products, the firm allows organizations to archive and see all their data as a whole, no matter where it’s stored, search across all repositories into one results view, and apply defensible lifecycle retention periods to files.

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Archive
This solution supports cross-system data access, auditing, recovery, and search. Electronic files and email content are transparently and automatically archived into a data lake while keeping content fully available and searchable. In the event of a ransomware attack or data breach of local storage, the solution recovery is virtually instant. Productivity can be maintained with little to no downtime, backed by security features, including:

WORM format to ensure files are not modified or tampered with
Multi-jurisdictional coverage to achieve data residency and sovereignty compliance
Audit tracking across all content, including additions, updates, views, and downloads
Meet FDA, FINRA, FOIA, FRCP, HIPAA, IIROC, PIPEDA, SEC, and SOX regulatory requirements
Secure permission-based access, encryption, immutable activity logs and more.

Discovery
It automatically indexes all data to enable expansive search capabilities, also revealing dark and hidden data to make it searchable. In cases such as processing Freedom of Information (FOI) or General Data Protection Regulation (GDPR) requests, users can rely on its search engine to find what they’re looking for, including:

OCR to track text in files such as images and scanned PDFs or TIFFs
Automatic transcription and indexing of audio and video files
Search all data using keywords with boolean, fuzzy, wildcard, and proximity operators
View search results in a configurable, spreadsheet-like interface and export individually or in bulk
ML to automatically identify data entities, keywords, and objects in images
Add files to legal holds to streamline reviews while also preventing data destruction.

Continuum
It automates records activities to meet your legislative and regulatory compliance requirements. Files are also auto-categorized to a file plan so proper retention policies can be applied.

Use a web-based, no-code visual workflow system to design data retention and lifecycle policies
Apply time and event-based retention, including use of calculations based on metadata values
Execute multi-stage, multi-participant disposition review processes to authorize destruction
Manage both electronic and physical records, including inventory control and circulation tracking.

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“Our customer’s feedback is the key driver in how we make significant enhancements to our product capability“, says Sing Chan, VP product. “By integrating their immediate needs with the most current technology, automation, ML and AI capabilities, we are able to provide powerful tools that address real-world scenarios. This responsiveness has allowed us to consistently deliver a roster of features that no one else offers.“

Pricing starts from $600 per compute segment, per month and is billed annually (with volume discounts available). One compute segment equates to 1TB of data (approximately 5 million items @ 200KB/s each).

About Collabspace
The company is a security-certified and scalable intelligent information management cloud service,developed by the firm, that enables organizations to connect to and archive content from multiple repositories for purposes of managing the content lifecycle and extracting new value and meaning through content analysis. Once under management control of Collabspace, content can be securely searched and accessed via multiple mediums and devices to meet legislative and regulatory compliance requirements.