Veritas eDiscovery Platform With Data Classification Features

Veritas Technologies LLC unveiled advances to the company’s eDiscovery Platform with data classification features designed to help compliance and investigation teams ensure regulatory compliance, avoid massive fines and mitigate reputational damage.

This technology also helps organizations to manage personal identifiable information (PII) and Subject Access Requests (SARs).

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Within the European Union, individuals already have the right to make SARs and they can ask an organization to deliver all of the personal data that the organization holds about them. In addition, individuals can request the purposes for which that data is being processed and which organizations receive it. These requests will soon become of global significance as the forthcoming General Data Protection Regulation (GDPR) enhances data subjects’ rights over personal data and will require that organizations adhere to a month time limit on SAR responses. However, meeting this time frame may be difficult, as many organizations have limited visibility into what data they have and where it is located.

SAR preparedness is a component of any GDPR compliance strategy and there are a number of ways organizations are preparing to become GDPR ready. The company’s research released reveals that many businesses around the world are starting to embrace a compliance culture that extends across the entire company.

According to the company’s research, data continues to grow at an annual rate of 49% globally ⁽¹⁾, and as a result, organizations are storing more data on-premises and in one or more clouds. Because of this fragmentation, many organizations have limited visibility into what data they have and where it is located, so finding relevant personal data in a timely fashion becomes a challenge.

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The eDiscovery Platform addresses these challenges by helping organizations quickly pinpoint personal data and review it to assess what personal data should be disclosed and what may be lawfully withheld. In addition, it will deliver a response package electronically that sufficiently addresses the GDPR’s SAR requirements so businesses can help ensure regulatory compliance, avoid massive fines, and mitigate reputational damage.

Defensible data discovery with integrated data classification
eDiscovery Platform includes integration with the firm’s Classification Engine by delivering intelligence into data risks on-premises and in the cloud. Through this integration, customers can quickly scan and tag data, using a pre-designed set of classifications. This helps to ensure that sensitive or risky information is properly managed and protected. The platform also enables enterprises to adhere to SAR requests by locating where PII exists across their entire organization and driving actions that help appropriately retain or delete this data, when necessary.

This is an advancement that helps organizations reduce the overall number of files required for review by culling out data required by the business. In addition, customers can prioritize review efforts by stack ranking the items that are most relevant to analyze. This innovation helps organizations adhere to mandatory compliance guidelines under new regulations, such as GDPR.

“Data is growing at an exponential rate and we are continuing to see a global rise in industry-specific and data protection regulations,” said Rama Kolappan, VP, product management and alliances, Veritas. “Organizations are in urgent need of tools that can accurately review, cull and manage relevant data regardless of where it resides within an organization. With the release of our latest eDiscovery Platform, we are helping customers respond quickly and efficiently to requests and manage their regulatory and investigative matters with a single, easy-to-use application.“

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Expediently review and redact data to meet stringent timelines
This version of eDiscovery Platform includes a set of review and redaction tools that allow for smarter and faster review. Bulk Redaction is a feature that can automatically comb through a data set and mask all sensitive data in categories pre-determined by the reviewer across the entire corpus in one single motion. This capability helps organizations to ensure that they are not accidentally leaking risky data that should have been withheld (such as personal data relating to another individual) when responding to a SAR.

Additionally, eDiscovery Platform includes pre-set redaction codes to ensure consistency throughout the document review process and to enable users to demonstrate to individuals why particular data items were withheld. This release also includes annotation capabilities that simplify how case handlers mark-up review documents and share notes with each other to better support collaborative workflows for data sets that require multiple reviewers.

The eDiscovery Platform is available as software or as an appliance, bringing together a solution for customers that need to deploy in less than 24 hours.

⁽¹⁾ Source: 2017 Veritas Data Genomics Report