Gibraltar National Archives Chooses Preservica

Gibraltar National Archives (GNA) announced a partnership with Preservica Ltd to preserve and protect its extensive collection of historic digital records, following National Gibraltar Day, which in 2017 marked the 50th anniversary of Gibraltar’s sovereignty referendum.

Using Preservica’s active digital preservation software and collaborative working approach, GNA’s historic records are safely stored and accessible for generations to come.

In 2014, the GNA rebranded, created a website, and upgraded into a 21^st century archive repository, housing a combination of physical, digital and born digital records. Its next challenge was to select a system that could be used to permanently preserve and protect the archive’s long term digital records as they transitioned from a traditional, paper records archive. The digital archive includes thousands of World War II evacuation records, images of the great seal of Gibraltar of 1502, several famous paintings and an important cartographic collection. The GNAs hold 1.5km of linear storage for a territory only 10 square kilometers.

Dr. Joseph Garcia, deputy chief minister, Gibraltar, said: “Our national archives is a crucially important set of archives that celebrate Gibraltar’s identity as a nation. Its contents, those maps, documents, photographs or other artefacts, give us a tangible expression of our history. It is these archives that will forever bring that history to life for Gibraltarians.“

The UK National Archives recommended Preservica’s active digital preservation and access software to the GNA. From there, Anthony Pitaluga, head, GNA, attended a number of Archives and Records Association (UK) digital preservation workshops and tutorials, following which the GNA decided to invest in a Preservica system.

Pitaluga said: “We had already taken steps towards the modernisation of the archive with the introduction of digitised and born digital files, and also the new website. One of our key objectives was to make sure that files were safely preserved and easily accessible.“

GNA chose Preservica’s Cloud Edition, hosted on AWS, for its ability to fulfill all requirements for best practices in the intake, processing, safe storage, management, and provision of access to Gibraltar’s digital archive. In addition, using a preservation and access system that is hosted in the cloud meant that the archives did not need to purchase local servers, storage, or need local IT, which made it a cost-effective and affordable choice.

Using Preservica, the archives built a searchable database, and entered and ingested over 200,000 records. These include items of historical and social importance, such as first hand testimonials from citizens who lived through WW2, and a 16^th century petition from the citizens of Gibraltar to the King of Castile, now Madrid.

“The Preservica team were brilliant,” said Pitaluga. “The concept of the software is clear to me, and the team were always on hand if ever we encountered any issues.“

Mike Quinn, CEO, Preservica, said: “We’re delighted, especially during Gibraltar’s sovereignty referendum 50th anniversary year, to enable the GNA to preserve its long-term digital records for the benefit of the Gibraltarians both present and future with Preservica Cloud Edition. Preservica look forward to supporting the GNA as it expands its operations and digital preservation programme.“

Preservica is solution that’s trusted by businesses, archives, libraries, museums and government organizations, including the UK National Archives, the Met Office, TX State Archives, MoMA, Yale and HSBC.