Alfresco Releases Records Management 2.0

Alfresco Software Inc. announced Alfresco Records Management 2.0.

Serving enterprise, organizations and government departments wanting
to simplify the management of their governance and compliance processes, the RM
2.0 module extends the capabilities of its open source records management and
retention tools.

"With Alfresco RM 2.0 we are greatly simplifying the process
of helping government and commercial organizations keep their business-critical
files and documents secure," said John Newton, CTO of Alfresco
Software. "Alfresco addresses the complete lifecycle of any electronic
file – from initial drafting, through review and approval to declaring as a
record and final destruction, all via a single integrated interface.
Enterprises can now quickly and easily produce vital evidence needed for
resolving disputes whenever they need it."

Their RM software extends support to all kinds of content, from office
documents to rich media files and from scanned images to team collaboration
files – all managed in a single, customizable platform. The feature-set allows
the records management process to be adapted to suit a variety of business
cases.

The open source content management platform
now offers the following
features and capabilities:

• Multi-level File Plan – Frees records managers to define deeper record structures, beyond
  the three standard levels, as defined by the U.S. Department of Defense (DoD)
  to better suit their individual requirements.

• Support for Alfresco Enterprise 4 – The software has been re-architected to enable
  support for Enterprise 4, a base for helping organizations manage
  social content collaboration, enhanced mobile access and cloud connected
  integration with business productivity tools.

• Extensibility –
  This allows users to define their customized file types with associated
  metadata and declare them as records.

• Uncoupled DoD specification – Support of a range of RM requirements as well as compliance with
  alternative RM standards.

• Record Searches
  – Improvements in record search, it’s easier to define queries and to locate
  records while saving ‘favorite’ searches to run regular administrative reviews.

• Simple Single Repository – All content is captured, managed and controlled in a single
  repository, enabling integration with document and Web content management
  tools. Thus avoiding the need for content transfer with potential loss of
  information and reduces the number of systems to administer.

• Web-based Interface – Access to records management through a Web-based interface enabling
  user adoption with secure access from any location and no desktop installation.

• Easy Email Filing
  – Support of the IMAP protocol, enabling the filing of emails from any email
  client, without the need to install a plugin. It appears as a mail folder,
  allowing users to file records with drag and drop or automated by the use of
  email rules.

The module’s functionality also includes permissions model based on
user capabilities and roles, and support for complex transfers and records and
their reviews. This product also includes search, workflow and hold tools to
comply with transparency and Freedom of Information Act regulations.