OmniTRAX Adopts Mimosa NearPoint

Mimosa Systems announced that OmniTRAX, Inc., in short line railroads, has optimized its eDiscovery process time from days to minutes with Mimosa NearPoint. The Mimosa integrated archive provides the leading transportation management company with an out-of-the-box solution for eDiscovery, data protection and storage optimization for its company-wide email content.

Based in Denver, Colo., OmniTRAX, Inc. is one of North America’s leading transportation management companies. OmniTRAX-managed businesses are located in 10 states and three provinces and offer a full range of transportation and logistics services. These services include railroad, port and industrial switching operations, as well as intermodal operating services. An affiliate of The Broe Group, OmniTRAX has the unique capability of offering customers specialized industrial development and real estate opportunities, both on and off the OmniTRAX rail network.

To manage its multi-state operations, OmniTRAX needed a comprehensive archiving solution that would deliver an efficient method to simplify and speed its eDiscovery request response time for its internal counsel while eliminating troublesome PST files and optimizing storage management.

"Our internal counsel drove our need to implement a comprehensive eDiscovery solution that would enable them to recover individual emails for employees including those that are no longer with the organization," said Peter Bronk, Director of Information Technology, OmniTRAX. "We were also having issues with storage growth and the management and size of our ever increasing Exchange information stores. We looked at other solutions, but Mimosa was the only one to provide discovery, recovery and storage optimization right out of the box."

"Before we implemented NearPoint our eDiscovery process was like finding a needle in the haystack," added Bronk. "Now our human resources and legal teams have all the capabilities they need to fulfill these requests on their own."

OmniTRAX selected Mimosa NearPoint
because it offered the following benefits:

• Next-generation Architecture: Mimosa NearPoint’s unique architecture does not require journaling or any agents on either the Exchange Server or user desktops. This ensures that there is no impact on OmniTRAX’s production Exchange Server’s performance.
• Efficient eDiscovery: Mimosa NearPoint has several features that expedite the eDiscovery process by leveraging complete content capture. These features include individual item-level legal holds, conversation and proximity analysis, and an intuitive search within a search while demonstrating chain of custody as archived content moves through the eDiscovery workflow.
• Storage Management and PST Archiving: Using NearPoint, OmniTRAX can define policies that allow mailboxes on Exchange Servers to be extended to the NearPoint server using parameters such as message size, age, and mailbox quota. For managing offline email contained in PST files, the NearPoint PST Archiving Option crawls and uploads PST files to the NearPoint archive, where they are centrally managed and searched for email discovery. PST files can be automatically deleted after they are uploaded to the archive or remain as files managed by NearPoint.

"Companies like OmniTRAX see a tremendous improvement in productivity with the comprehensive eDiscovery features in NearPoint," said T.M. Ravi, CEO of Mimosa Systems. "When combined with NearPoint’s storage optimization and recovery reliability, the value of email archiving can be seen almost instantly in terms of operational cost savings."